Commercial Real Estate Paralegal

Under general supervision, the Commercial Real Estate Paralegal performs a variety of duties to assist attorneys to whom assigned.  In this position, you will maintain positive contact with clients and observe confidentiality of client matters.  You will also organize and maintain client files and other documents, as well as keep accurate time records.


  • Follows the ethical requirements as set forth by the Rules of Professional Conduct of the Commonwealth of Massachusetts.
  • Gathers and coordinates information from clients or from others on client’s behalf under the direction of an attorney.
  • Assists attorney(s) in reviewing and drafting all necessary documents and assists in providing legal representation to clients in connection with the firm’s commercial real estate closings as well as corporate closings and transactions.
  • Reviews title commitments and title exception documents and summarizes exception documents; assists in preparation of title objection notices; performs limited title research using online registry resources.
  • Reviews and analyzes surveys for conformance with ALTA requirements.
  • Coordinates with the title agents/insurer; identifies and recommends appropriate endorsements to title insurance policies.
  • Reviews and drafts closing documentation such as deeds, lease assignments, title affidavits, corporate authority documents, consents and the like.
  • Prepares and reconciles closing adjustments and settlement statements.
  • Uncovers issues that arise on files and assists with solutions.
  • Organizes and maintains documents in electronic filing system.
  • Assists with real estate tax abatement work. Must be comfortable working with municipal assessor’s offices.
  • Assists with residential real estate closings; addresses title issues, missing discharges; coordinate with lenders and lender’s counsel.
  • Maintains calendar system and deadline reminder system.
  • Performs assigned legal research tasks using all available resources including libraries and computer data systems.
  • Maintains good public relations with clients; observes confidentiality of attorney-client relationship.


  • Knowledge of legal principles and practices at a level normally acquired through formal paralegal training or its equivalent.
  • Approximately two to three years of commercial real estate experience is required.
  • Experience managing all aspects of commercial real estate transactions.
  • Proficient in all aspects of real estate closings.
  • Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
  • Excellent attention to detail and ability to execute tasks through to completion.
  • Interpersonal skills necessary in order to communicate by phone and email, and provide information and “customer service” with ordinary courtesy and tact.
  • Ability to prioritize competing demands and work under pressure.
  • Ability to retrieve and distribute print volumes, push and pull packages, books and ability to retrieve and replace objects from shelves.
  • Work occasionally requires more than 35 hours per week to perform the essential duties of the position; may require irregular hours.
  • Ability to travel as required to municipal offices to review building jackets; municipal records.

This job description is intended to be general and will evolve over time.  The description is subject to periodic updating.  At management’s discretion, the employee may be assigned different or additional duties from time to time.

Rubin and Rudman is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

To apply, please submit your cover letter and resume in confidence to: