Family Law Legal Assistant

Rubin and Rudman is seeking a self-motivated, experienced Legal Administrative Assistant to support at least two of the attorneys in the Family Law Department. The Family Law Department works as a team and is searching for someone to assist with the smooth functioning of the department.


  • Type correspondence, memoranda and other legal documents in a timely manner with a high degree of accuracy.
  • Maintain files and binders, both electronic and physical, including periodic reviews and archiving older files as well as preparing files to be closed.
  • Process incoming mail and outgoing deliveries.
  • Input attorney timesheets in a timely manner.
  • Process, proof, review and edit bills and invoices.
  • Manage calendars for attorneys and prepare files and documents for meetings.
  • Open new case files and conduct conflict of interest checks
  • Maintain positive contact with clients, attorneys, and staff and observe confidentiality of attorney-client matters.
  • Support attorneys in various family court matters.


  • A minimum of two years of experience in both a Legal Secretarial and Family Law role.
  • Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff and clients and provide information and “customer service” with courtesy and tact.
  • Ability to organize and prioritize multiple tasks in a timely manner.
  • Experience using Microsoft Word, Excel, Outlook and other software products.
  • Experience using billing software (Aderant) a plus
  • Strong attention to detail and verbal and written communication skills.

This job description is intended to be general and will evolve over time.  The description is subject to periodic updating.  At management’s discretion, the employee may be assigned different or additional duties from time to time. Work occasionally requires more than 35 hours per week to perform the essential duties of the position.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).

Rubin and Rudman is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

To apply, please submit your cover letter and resume in confidence to: