Menu

CAREERS

Records Assistant

Rubin and Rudman LLP is seeking a Records Assistant to join its Central Files Department. In this role, you will assist with maintaining the records database, storage facility and overall smooth functioning of the Department. Click here to apply.

RESPONSIBILITIES:

  • Maintain records management database
  • Maintain company archives
  • Perform database cleanup initiatives
  • Identify areas that require database cleanup initiatives
  • Retrieve and present data from records software when requested
  • Correspond with attorneys, paralegals, and legal admins on case files
  • Correspond with vendors to retrieve case files from storage facility
  • Answer records queries on location and status
  • Index and track client’s estate planning documents as they are drafted, signed, updated, and implemented
  • Perform other admin tasks as indicated by the Records Manager
  • Ability to take on additional records tasks as needed
  • Maintain privacy and confidentiality by securing records
  • Ensure cleanliness and tidiness of records areas
  • Maintain inventories of supplies and materials

KNOWLEDGE, SKILLS AND ABILITIES:

  • Self-directed, takes ownership of duties and responsibilities, takes initiative to improve processes
  • Ability to communicate effectively and collegially with all levels of organization
  • Proficient in Microsoft Office, solid familiarity with Excel
  • Ability to use Microsoft Office and other software to create workflow efficiencies
  • Experience using an Electronic Records System is preferred
  • Knowledge of Aderant RMS is preferred
  • Experience in a legal environment preferred
  • Strong attention to detail and organizational skills
  • Ability to lift to 40 lbs
  • Experience with offsite storage
  • Ability to multi-task and prioritize daily workflow
  • Ability to work independently and as part of a team

This job description is intended to be general and will evolve over time.  The description is subject to periodic updating.  At management’s discretion, the employee may be assigned different or additional duties from time to time. Work occasionally requires more than 35 hours per week to perform the essential duties of the position.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).

Rubin and Rudman LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.