Elder Law Legal Administrative Assistant

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Rubin Rudman is seeking a self-motivated, experienced Legal Administrative Assistant to support attorneys in the Elder Law Department. The Elder Law Department works as a team and is searching for someone to assist with the smooth functioning of the office and department.

Responsibilities
  • Type correspondence, memoranda and other legal documents in a timely manner with a high degree of accuracy.
  • Maintain files and binders, both electronic and physical, including periodic reviews and archiving older files as well as preparing files to be closed.
  • Process incoming mail and outgoing deliveries.
  • Input attorney timesheets in a timely manner.
  • Process, proof,  and review a high volume of bills and invoices.
  • Manage calendars for attorneys and prepare files and documents for meetings.
  • Open new case files and conduct conflict of interest checks.
  • Maintain positive contact with clients, attorneys, and staff and observe confidentiality of attorney-client matters.
  • Greet clients in the office and schedule and prepare for client meetings.
  • Serve as main point of contact for Westborough office and coordinate with Boston office as needed.
  • Support attorneys in various family court matters.

 

Knowledge, Skills, and Abilities
  • A minimum of two years of experience in a Legal Administrative Assistant role.
  • Interpersonal skills necessary in order to communicate with a diverse group of attorneys, clients, and staff and provide information and “customer service” with courtesy and tact.
  • Ability to organize and prioritize multiple tasks in a timely manner.
  • Experience using Microsoft Word, Excel, Outlook and other software products.
  • Experience using a document management system and billing software strongly preferred.
  • Strong attention to detail and verbal and written communication skills.

 

Compensation

The firm’s expected salary range for this position is $75,000 – 105,000 annually. Actual salary will be determined based on education, experience, internal equity, and other job-related factors, consistent with applicable law.

 

The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.

Location

This full-time on-site role is based in our Westborough, MA office location.

Why Rubin Rudman

With nearly 100 attorneys and more than 70 business professionals, we’re growing with intention—attracting smart, driven people who value teamwork and the freedom to serve clients their way. You’ll find opportunities for innovation and growth—no matter your title—backed by competitive compensation, comprehensive benefits, and a culture where people truly have your back.

 

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. This position is a non-exempt role and work occasionally requires more than 35 hours per week to perform the essential duties of the position.

 

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).

 

Rubin and Rudman LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.